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Clinic Management Software

Front desk and internal processes automation tool for a flawless service

Secure, fast and collaborative  clinic appointment scheduling software for managing client data, receptionists and back-office processes. From online booking to receiving payments and transparent analytics – without the risk of losing important data

Onboarding with an expert • No credit card required

woman smiling at a desk with floating medical ui panels medical record treatment plans visit history and a rh factor dropdown over a pastel scheduling dashboard on tablet and phone behind her | altegio
up to 0 min

Saved by the receptionist 
per patient booking

up to 0 %

Patients prioritize easy appointment booking

< 0

Minutes tech support average response time

up to 0 %

Of online bookings happen during non-working hours

Why medical businesses choose Altegio

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Fast & Collaborative Scheduling

Appointments update instantly across all devices and calendars – team members and clients always see the latest schedule in real time. With enterprise-level access controls, collaboration stays secure and flexible at every level

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Transparent Payroll for Every Team Member

Altegio calculates payroll for each team member automatically from appointments and product sales, using rules you set per role: base salary, a percentage or fixed fee per service, bonuses and deductions. You generate the payroll statement for any period and export it to Excel instead of reconciling spreadsheets by hand

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Customizability and Brand Look

The online booking widget adapts to any brand look with custom colors, logos, themes, and layouts – ensuring a professional, consistent client experience from the first click

What clients say

All clinic operations in a reliable sync

24/7 online booking 

Clients can book appointments online via website, Instagram, Google Maps or other channels even at non-business hours. This helps reduce missed calls and get more clients without extra effort

tablet screen shows a healthcare glenbrook appointment card with steps select services select specialist and select datetime surrounded by social icons instagram google maps whatsapp facebook messenger | altegio

Reminders and notifications

Automatic reminders keep patients and team members informed. Confirmations and prep instructions reach patients via SMS, WhatsApp, push, 
or email, while team members get instant updates on schedule changes and new bookings

tablet screen showing reminder notification time to remind them with yellow button send reminder over blue workspace another alert about a manicure appointment from altegiome 5 minutes ago | altegio

Visit and treatment history

Track full visit records: dates, medical services, payments and feedback. Enable your team to offer more personalized service and ensure consistent client care

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Smart Medical Inventory Control

Effortless tracking of consumables integrated into the software, automatic usage logging, and seamless write-offs help maintain essential supplies and ensure your medical team across all locations never runs short on essentials required for the procedures

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Booking resources for medical services

All physical resources – rooms, chairs, and tools – can be linked to specific services and booked automatically alongside them. This ensures efficient scheduling and helps prevent conflicts, such as multiple clients booking services while the required resources are already in use

tablet screen showing a scheduling dashboard with a calendar color coded appointment cards and a floating contact card | altegio

Feedback collection

Automated prompts via SMS, email, 
or messengers like WhatsApp allow clinics 
to gather ratings and comments in real time. Feedback is stored in client profiles and can be used for service improvement, team evaluation, and marketing insights

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Advanced Features. Complex Medical Needs

4Hands+ Service Combos

4Hands+ is ideal for service combos: complex treatments 
or multi-step procedures. It supports setting team member dependencies,
creating bundles, and allocating resources (such as equipment
or rooms) linked to specific services. This ensures accurate
scheduling, efficient resource utilization, and precise payroll
calculation for each participating team member

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Contactless Payments

Take payment without cash or a card terminal – send a payment link by SMS, WhatsApp or email, or let clients scan a QR code and pay by card, Apple Pay or Google Pay
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Open API

Connect Altegio to any system you already use – get an API key and read or create appointments, clients, services and schedules from your own app, website or CRM

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Altegio handles time-consuming routine

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Provides you with the numbers for informed decisions

Altegio focuses on helping managers grow their clinics confidently due to clear reporting and reliable data

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Keeps schedules full

With Altegio, clients book 24/7 and get automatic reminders. Chairs and rooms stay filled, which minimizes missed appointments and lost revenue

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Efficient in driving both a single clinic and an entire chain

Whether it’s one practice 
or a chain of clinics, Altegio scales with the business – unifying schedules, finances, and patient records across locations

Launch with personal expert support

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Helps keep client service flawless

Patients feel valued and cared for due to automated personalized reminders, easy booking, and clear communication.
This increases loyalty and brand-awareness

phone screen shows a map with a red location pin and route lines a floating &aposonline booking&apos banner and surrounding social app logos facebook instagram whatsapp etc suggesting sharing or booking | altegio

Connects every channel

Clients and patients use different communication channels for booking appointments – Altegio organizes them all into your team’s calendars

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Protects from costly mistakes

Altegio keeps business and client data transparent and accurate, eliminating risks of human errors in finances and patient profiles

Finance

Payment data from online bookings, payment links, subscriptions, or in-person transactions is processed according to local fiscal rules where supported. The software enables receipt generation via connected POS solutions, helping businesses meet fiscal requirements and streamline reporting in applicable regions

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Payments Fiscalization Support

Payment data from online bookings, payment links, subscriptions, 
or in-person transactions is processed according to local fiscal rules where supported. The software enables receipt generation via connected POS solutions, helping businesses meet fiscal requirements and streamline reporting in applicable regions

Altegio Business Management:
Mobile App for Teams

The mobile app lets medical teams manage schedules, view patient bookings, and update visit statuses in real time – from anywhere. Designed for speed and clarity, it streamlines daily operations, reduces no-shows, and keeps healthcare professionals focused on care, not admin

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Altegio.me:
Mobile App for Patients

Altegio.me makes it easy for the clients and patients to book, reschedule, and manage appointments on the go. Branded for each business, it keeps clients connected with real-time updates, visit history, reminders, and direct access to services, boosting retention and engagement through a seamless mobile experience

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get it on google play badge with the colorful play triangle logo | altegio
smartphone screen showing a dark bookings page with overlapping pink gradient &aposyoga studio&apos gift card in a 3d perspective | altegio

Industry-standard Reliability

Altegio ensures data security with 99.98% uptime and compliance with global standards – PCI DSS, SSL, and GDPR. Powered by Hetzner and Cloudflare, its multilayered protection delivers uninterrupted service, geo-distributed stability, and disaster resilience. Personal and client data remains private – never shared, never sold

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Experience the difference with Altegio

Get full visibility into calendars, medical team workload and finances – all in one clinic management platform. Try Altegio and discover how it brings control to your medical service

No hidden fees apply for new features or updates

reception desk with a staff member in a white uniform handing a brochure to a woman in a light blue suit framed certificates on the wooden wall behind | altegio

Frequently Asked Questions

What is medical scheduling software?

Medical scheduling software automates patient scheduling, appointment reminders, records, and payments for clinics and medical offices. Altegio combines Online Booking, an electronic calendar, patient records, and Finance, so your front desk runs without manual paperwork

Patients self-book appointments 24/7 from your website, social media, and messaging apps. Every appointment syncs to your electronic calendar in real time, so double-booking is impossible and your front desk fields fewer calls

Altegio sends automated reminders by SMS, email, WhatsApp, and push notification before every appointment, and automatic confirmations plus waitlists refill cancelled slots, cutting no-shows and shortening patient wait times

Yes. Altegio connects to telephony, analytics, and other systems via integrations and an open API, so patient scheduling can sit alongside your EHR/EMR and existing front-desk tools

Yes. Altegio runs on secure infrastructure with SSL encryption, PCI DSS-compliant payments, GDPR compliance, and 99.98% uptime. Access rights let you control which team members can see sensitive records

Yes. Altegio schedules doctors, rooms, and equipment as bookable resources, supports multi-step and combined procedures, accepts card and contactless payments, and manages an unlimited number of team members and locations from one account

Start with a free 7-day trial, no credit card required. Altegio charges no per-appointment fees and no marketplace commissions, so your patients and your brand stay yours

Features you might be interested in

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Reading time 5 minutes

Attract clients at any time through your website or social media without relying on someone from your team

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Reading time 5 minutes

Keep schedules organized with a unified calendar accessible across devices – for team members and front desk alike

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Reading time 5 minutes

Automatic reminders and confirmations by SMS, WhatsApp, push, or email reduce no-shows and keep clients informed of every change