Clinic Management Software

Front desk and internal processes automation tool for a flawless service

Secure, fast and collaborative clinic appointment scheduling software for managing clients data, receptionists and back office processes. From online booking to receiving payments and transparent analytics – without the risk of losing important data

Onboarding with an expert • No credit card required

up to 0 min

Saved by the receptionist  per each client booking

up to 0 %

Patients prioritise easy appointment booking

< 0

Minutes tech support average response time

up to 0 %

of online bookings happen during non-working hours

Why medical businesses choose Altegio

Fast & Collaborative Scheduling

Appointments update instantly across all devices and calendars — staff and clients always see the latest schedule in real time. With enterprise-level access controls, collaboration stays secure and flexible at every level

Industry-standard Reliability

Powered by Hetzner and Cloudflare, Altegio ensures multilayered protection and data security with 99.98% uptime and compliance with global standards— PCI DSS, SSL, and GDPR. It delivers uninterrupted service and disaster resilience

Customizability and Brand Look

The online booking widget adapts to any brand look with custom colors, logos, themes, and layouts – ensuring a professional, consistent client experience from the first click

All clinic operations in a reliable sync

24/7 online booking

Clients can book appointments online via website, Instagram, Google Maps or other channels even at non-business hours. This helps reduce missed calls and get more clients without extra effort

Reminders and notifications

Automatic reminders keep patients and staff informed. Confirmations and prep instructions reach patients via SMS, WhatsApp, push,  or email, while staff get instant updates on schedule changes and new bookings

Visit and treatment history

Track full visit records: dates, medical services, payments and feedback. Enable staff to offer more personalised service and ensure consistent client care

Smart Medical Inventory Control

Effortless tracking of consumables integrated into the software, automatic usage logging, and seamless write-offs help maintain essential supplies and ensure medical staff across all locations never runs short on essentials required for the procedures

Booking resources for medical services

All physical resources—rooms, chairs, and tools— can be linked to specific services and booked automatically alongside them. This ensures efficient scheduling and helps prevent conflicts, such as multiple clients booking services while the required resources are already in use.

Feedback collection

Automated prompts via SMS, email,  or messengers like WhatsApp allow clinics  to gather ratings and comments in real time. Feedback is stored in client profiles and can be used for service improvement, staff evaluation, and marketing insights

Advanced Features. Complex Medical Needs

4Hands+ Service Combos

4Hands+ is ideal for service combos: complex treatments  or multi-step procedures. It supports setting staff dependencies,
creating bundles, and allocating resources (such as equipment
or rooms) linked to specific services. This ensures accurate
scheduling, efficient resource utilisation, and precise payroll
calculation for each participating team member

Contactless Payments

4Hands+ is ideal for service combos: complex treatments  or multi-step procedures. It supports setting staff dependencies, creating bundles, and allocating resources (such as equipment or rooms) linked to specific services. This ensures accurate scheduling, efficient resource utilisation, and precise payrollcalculation for each participating team member

Open API

Altegio handles time-consuming routine

Provides with numbers for informed decisions

Altegio focuses on helping managers grow their clinics confidently due to clear reporting and reliable data

Keeps schedules full

With Altegio, clients book 24/7 and get automatic reminders. Chairs and rooms stay filled which minimizes missed appointments and lost revenue

Efficient in driving both a single clinic and an entire chain

Whether it’s one practice  or a chain of clinics, Altegio scales with the business — unifying schedules, finances, and patient records across locations

Launch with personal expert support

Helps keep client service flawless

Patients feel valued and cared for due to automated personalized reminders, easy booking, and clear communication.
This increases loyalty and brand-awareness

Connects every channel

Clients and patients use different communication channels for booking appointments — Altegio organizes them all into multiple staff calendars

Protects from costly mistakes

Altegio keeps business and client data transparent and accurate, eliminating risks of human errors in finances and patient profiles

Finance

Payment data from online bookings, payment links, subscriptions, or in-person transactions is processed according to local fiscal rules where supported. The software enables receipt generation via connected POS solutions, helping businesses meet fiscal requirements and streamline reporting in applicable regions

Payments Fiscalization Support

Payment data from online bookings, payment links, subscriptions,  or in-person transactions is processed according to local fiscal rules where supported. The software enables receipt generation via connected POS solutions, helping businesses meet fiscal requirements and streamline reporting in applicable regions

Altegio for Business:
Mobile App for Staff

The mobile app for staff empowers medical teams to manage schedules, view patient bookings, and update visit statuses in real time – from anywhere. Designed for speed and clarity, it streamlines daily operations, reduces no-shows, and keeps healthcare professionals focused on care, not admin

Altegio.me:
Mobile App for Patients

Altegio.me makes it easy for the clients and patients to book, reschedule, and manage appointments on the go. Branded for each business, it keeps clients connected with real-time updates, visit history, reminders, and direct access to services, boosting retention and engagement through a seamless mobile experience

Industry-standard Reliability

Altegio ensures data security with 99.98% uptime and compliance with global standards—PCI DSS, SSL, and GDPR. Powered by Hetzner and Cloudflare, its multilayered protection delivers uninterrupted service, geo-distributed stability, and disaster resilience. Personal and client data remains private — never shared, never sold

Experience the difference with Altegio

Get full visibility into calendars, medical staff load and finances – all in one clinic management platform. Try Altegio and discover how it brings control to your medical service

No hidden fees for the new features or updates apply

Clients about us

Even in unpredictable circumstances, it was very convenient for us to stay in touch with clients and keep our salon fully booked thanks to Altegio's online booking widget. Even when there was no internet or electricity during the day, clients could book services on their own whenever they had the opportunity. This is a huge advantage for us

With Altegio, clients can schedule appointments at any time of the day, without needing to wait for confirmation or a response from an administrator. They can complete the entire process quickly and easily on their own, which greatly simplifies the work for employees. The software is simple and does not require any prior knowledge or familiarity with technology. Another advantage is the ability to continuously track clients: when they last visited, what services they chose, and how much they spent

Our requirements grow as we scale our business, so we can expand the use of the Altegio platform to precisely meet our needs. This is particularly important for us.

Altegio is a great instrument to run beauty business: big range of reports which helps with finance, inventory, analytics. Customer support is on top notch assisting with any inquiries and questions directly on the system, via email or WhatsApp. Extremely helpful with client retention; we are able to update any information in customers profiles and include any necessary details for technicians to use. We end up updating Altegio with unlimited staff as CRM is convenient for schedule and employees data from cleaners to management

We've been using Altegio for over a year now at our spa and beauty center, and it has truly transformed the way we work. The system has made our operations smoother and more efficient, freeing up our reception staff to focus more on sales and customer engagement, while the automated notifications keep our clients well-informed. The support team is always available and handles any issues, no matter how complex, with ease. We're thrilled that we made the right choice!

The platform is user-friendly, intuitive, and significantly streamlines all processes, from client management to automations like email campaigns and bot integration. Special thanks to the support team: their responses are always prompt, and their solutions are highly efficient. The service operates at the highest level, with everything running seamlessly. I truly appreciate the exceptional work you're doing!

I am very satisfied with using the Altegio app. We were looking for a system that offered more features than the standard solutions available on the market, and Altegio perfectly met our expectations. Thanks to this app, I can manage three salon chains from one place, which greatly simplifies our daily operations. It's a very innovative and rapidly growing tool that quickly responds to the needs of business clients. Additionally, the price is very competitive compared to other popular systems on the market, making Altegio an even more attractive choice.

After switching to Altegio, the number of lost clients decreased by 20%. Because the system I was using before was promoting its own marketplace to my clients With Altegio, online booking is much easier and faster. It is does not require registration and improves conversions. It is also customizes according to my brand identity

Implementing Altegio system in our salon has been fantastic. It has made it much easier for us to start organizing our schedules and visualizing each employee's appointments. And also the cash control and reports, which are well-designed and didactic

BERD`S SPA & Beauty (Moldova) I have been using the Altegio software for a long time — the interface is very simple and intuitive! The platform provides numerous reports and various useful settings, which greatly simplify the work. Moreover, the support team always works efficiently and promptly. This is the first program that is truly easy and beneficial to work with

We are very satisfied with our collaboration with the Altegio app! The reservation process is simple, fast, and intuitive, which significantly eases our work and improves our clients' experience. The service is of exceptional quality, and the Altegio team is always available and prompt when support is needed. Their approach to customers is professional and friendly, which further enhances our trust in this platform. We recommend it to anyone looking for a reliable booking solution!

When we started using Altegio, we stopped leaving money on the table. With the online scheduling option, scheduling became much simpler and now all customers are getting used to making their own appointments via the link

A big recommendation for the Altegio program. My wife and I use it in our barbershops and beauty salon. The biggest advantage is the time optimization when communicating with clients, as it automatically notifies them of booking details, any changes, and sends reminders before the scheduled appointment. Currently, over 85% of new bookings in our barbershops are made online, which is proof that the program works well for our clients too

Our salon has been using Altegio for online bookings for some time, and we are extremely satisfied. The platform is incredibly easy to use, both for us and our clients. Altegio has truly made things easier for us. We highly recommend this platform to all salons looking to improve their business

FAQ

Does Altegio fit for medical services?

Yes, Altegio is well-suited for various medical services, especially private clinics, dental practices, wellness centers, and other outpatient healthcare providers

How do I know if this medical CRM fits my clinic format?

Altegio is designed to adapt to various medical formats – from solo specialists to large clinics. The system mirrors your real workflow without forcing you to change established processes

Can I test the scheduling software without a full commitment?

Yes, you can launch Altegio in parallel with your current tools. Test the clinic booking system, check how it fits your routines, and make an informed decision. It’s the safest way to evaluate without risk or interruption

Do you offer onboarding and staff training?

Absolutely. Your team gets live training, quick onboarding, and access to learning materials. Altegio’s team also handles the initial setup for you – from syncing databases to configuring access and booking logic

Can I track the efficiency of different appointment booking channels?

Yes. You can see where each booking came from – online, offline, or social. Label sources, view performance by channel, and get marketing data that supports smarter decisions. It’s efficient to track appointments with Altegio’s clinic booking software, ensuring clarity and control across all channels.

How secure and private is my clinic’s data?

Your data is encrypted, backed up daily, and access-controlled by user roles. Changes are logged for transparency. The system helps you stay fully compliant without extra manual steps

Is Altegio HIPAA compliant?

While Altegio prioritizes data security and complies with major international standards like GDPR and PCI DSS, each business should assess its local legal requirements and determine whether specific compliance, such as HIPAA, is necessary for its operations.

What integrations does the medical clinic scheduling software by Altegio support?

In addition to 70+ officially supported providers available through the Integrations Hub, Altegio also offers an Open API for connecting with any tools that support API integration.

Online booking

Reading time 5 minutes

All physical resources—rooms, chairs, and tools—can be linked to specific services and booked automatically alongside them. This ensures efficient scheduling and helps prevent conflicts, such as multiple clients booking services while the required resources are already in use.