The Finance section in Altegio gives a complete picture of money movement: income, expenses, cash register operations, employee payouts, commissions, and refunds. Combined with analytics, it helps businesses not just record payments, but understand where money comes from, which services generate profit, and which employees drive revenue. Financial decisions are made based on data, not guesswork.
Money and cash register control
Accounts and cash registers: the balance of each location in real time
When a company has several cash registers—for example, a cash desk at reception, a bank account, a card acquiring terminal, or a separate register for a treatment room—it becomes difficult to understand where the money is and how much is currently available without a system. In Altegio, the balance of each cash register and all related operations are visible in real time.
Transfers between accounts, for example when cash revenue is moved to a bank account, are recorded as separate operations. Financial reporting stays clean, and there is no need to reconstruct cash movement manually at the end of the month.
- Accounts and cash registers
- Creating and setting up a new cash register
- Transferring funds from one cash register to another
Financial operations: a single log of all payments
All business transactions—service payments, product sales, income from gift certificates and memberships, salary payouts, material expenses, and taxes—are displayed in one section. Any operation can be found in seconds by filtering by period, cash register, employee, client, or supplier.
For example, a manager wants to check all expenses for material purchases over the quarter. A filter by expense category is enough, and the list is ready without manually sorting spreadsheets.
Income and expense categories: money does not disappear into “other”
Each operation is assigned to a specific category: material purchases, salaries, taxes, product sales, certificate sales. When expenses are structured, the owner sees not just the final figure, but exactly where the money goes. This is the foundation for budget planning and the first step toward reducing inefficient expenses.
Automatic acquiring fee tracking
Bank commissions for cashless payments are an expense that can easily go unnoticed until they build up into a significant amount. In Altegio, the commission is deducted automatically and recorded in company expenses. Financial reports reflect real profit rather than an inflated figure caused by unrecorded bank deductions.
Counterparties and suppliers: settlement history in one place
For each supplier, the system stores contact details, payment information, operation history, and the current settlement balance. This is convenient for businesses that regularly work with suppliers of materials or equipment, since there is no need to search for information in correspondence or separate tables.
- Counterparties: information and editing
- Creating and editing a counterparty
- How to add a list of counterparties from Excel
- Viewing operations with a counterparty
Refunds without losing accounting accuracy
Altegio supports full and partial refunds for a service, product, deposit, membership, or certificate. All operations are recorded in financial reports, and accounting remains accurate regardless of how often refunds happen.
Financial reports
Financial report: income and expense structure for a period
The report shows revenue from services and products, expenses by category, money movement across cash registers, and overall cash flow. The owner opens the report and immediately sees which areas generate the main income and where the biggest expenses are concentrated.
P&L: real profit, not just turnover
The Profit and Loss report shows profit and loss with a breakdown by income and expenses for the month. Several months can be compared to see how profit changes and what affects it.
For example, revenue increased in March, but profit stayed at the same level. The P&L report shows that the reason is higher material costs. You immediately see the exact category and can decide whether to revise purchase prices, change the supplier, or adjust service cost cards.
Daily cash report: end-of-day reconciliation without errors
The report shows all income, expenses, and the final cash balance for the day. Data can be filtered by employee, so you can check the operations of a specific administrator. Closing the cash register at the end of the day takes minutes and does not require manual recalculation.
Analytics: who and what brings money to the business
Revenue by employee: who really affects the result
The report shows each employee’s contribution to total revenue: income from services, income from products, share of total revenue, and number of future appointments. The manager can see which specialists are underloaded, which consistently generate revenue, and which have growth potential.
This data helps with decisions about training, motivation, and client distribution.
Service analytics: what to promote more actively and what to reconsider
The report shows the number of services delivered, revenue, and profitability for each item. If a service consistently takes up a specialist’s time but its share of revenue is disproportionately low, this is a reason to review its price, conditions, or place in the catalog.
Client analytics: who brings in the most money
The report shows revenue by client, number of visits, and average check. This helps identify loyal and most profitable clients, as well as those who have not visited in a long time. The data is used directly for loyalty programs and marketing campaigns—with a clear understanding of where to focus effort.
How to start working with the finance module
To set up cash registers, payment categories, counterparties, and start working with financial reports, use the instructions in the articles in this section.
- Accounts and cash registers
- Creating and setting up a new cash register
- Transferring funds from one cash register to another
- New transaction
- Expense/income categories (payment categories)
- Creating a new item of payment
- Financial documents
- Financial operations
- Importing financial operations from Excel
- Acquiring fee
- Non-fiscal receipt settings
- Refunding a client
- Counterparties: information and editing
- Creating and editing a counterparty
- How to add a list of counterparties from Excel
- Viewing operations with a counterparty
