The Team section helps build a transparent team management system: assign services to specialists, control schedules, manage online booking, and calculate payroll automatically. Proper setup has a direct impact on specialist utilization, service quality, and revenue.
Roles and permissions: everyone sees only what they need
When all team members work in the same system with the same access level, the risk of accidental changes and data leaks increases. In Altegio, each team member is assigned a role with a specific permission level: the administrator works with client bookings, the specialist sees only their own visits, the manager controls branch operations, and the owner has access to analytics and finance.
Each person sees only the tools they need for their work and cannot accidentally change something outside their area of responsibility.
Learn more: Team member roles and access rights
Assigning services to specialists: the client gets booked with the right person
In a salon, specialists rarely all do the same thing. One works only with coloring, another specializes in haircuts, and a third only accepts clients after a preliminary consultation. When this is not reflected in the system, the administrator wastes time sorting bookings manually and still makes mistakes.
In Altegio, each team member is assigned only the services they actually perform, with an individual price and duration. When booking, the client sees only suitable specialists, and the administrator does not need extra clarifications.
Learn more: Setting up team member services
Setting service prices for team members
Managing online booking: workload is distributed more evenly
If online booking is open to all specialists without limits, one team member may become overloaded while another stays without bookings. In Altegio, you can flexibly manage each team member’s visibility in online booking: show only experienced specialists, limit the availability of new specialists, and enable prepayment for popular team members.
For example, a new specialist is just starting to build a client base. They can be added to online booking with a limited number of slots, gradually increasing their workload as reviews and client trust grow.
Learn more: Setting up online booking for a team member
Schedule: more slots mean more revenue
Team members’ working schedules directly affect how many bookings the salon can accept per day. In Altegio, each team member can have an individual schedule: working days, hours, breaks, vacations, and sick leave.
If one specialist works in the morning and another in the evening, the salon can receive clients throughout the day without downtime. If someone goes on vacation, the schedule is adjusted in a few clicks, and online booking automatically reflects current availability.
Learn more: Working schedule in the team member profile
Fast onboarding of a new team member
When the team grows, every new team member takes time to set up. In Altegio, all parameters are collected in one place: specialist profile, service list, schedule, online booking, notifications, and payroll calculation rules.
After setup, the team member immediately starts receiving notifications about new bookings, reschedules, and cancellations. If needed, their schedule can also be synced with Google Calendar, and all bookings will automatically appear in their personal calendar.
Learn more:
- Managing the team list
- Team member card overview
- Adding team members and assistants
- Additional team member information
Automatic payroll calculation: fewer mistakes, more transparency
In service businesses, payroll is rarely fixed. It depends on completed services, product sales, shifts, assistant work, and bonuses. Calculating all of this manually means regular mistakes and disputes with team members.
In Altegio, an individual payment scheme is set for each specialist: service percentage, sales bonus, shift payment, and assistant compensation. You can also define whether payments made with discounts, certificates, or memberships should be included in the calculation.
For example, a receptionist receives a bonus for every booking created, while a top specialist works on a percentage of services without a fixed rate. Both schemes are configured in the system and calculated automatically without spreadsheets or manual calculations.
Learn more:
- General payroll calculation settings
- Simplified payroll setup for team members
- Setting up payroll rules for receptionists
How to set up team members
To add team members, configure roles, services, schedules, online booking, and payroll rules, use the instructions in the articles in this section. Each step is described separately, and you can set everything up in sequence or return to a specific point whenever needed.
Team management #
- Managing the team member list
- Team member card overview
- Adding team members and assistants
- Additional team member information
- Team member roles and access rights
- Team member positions
Team member setup #
- Setting up team member services
- Setting service prices for team members
- Setting up online booking for a team member
- Setting up notifications in the team member card
- Working schedule in the team member profile
