{"id":1272,"date":"2024-11-23T04:58:03","date_gmt":"2024-11-23T04:58:03","guid":{"rendered":"https:\/\/support-landing.altegio.cloud\/support\/4861662277661-settlements\/"},"modified":"2026-03-23T09:22:43","modified_gmt":"2026-03-23T09:22:43","password":"","slug":"4861662277661-settlements","status":"publish","type":"docs","link":"https:\/\/alteg.io\/en\/support\/knowledge-base\/4861662277661-settlements\/","title":{"rendered":"Settlements"},"content":{"rendered":"\n

What is it and what is it used for?<\/h2>\n\n\n\n

In Payroll > Settlements<\/strong>, you can see all transactions related to salary accruals and salary payouts<\/strong> to team members. To view these details for a specific team member, select the period and the team member, then click Show<\/strong>.<\/p>\n\n\n\n

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This section displays the dates and purposes of accruals, accrual amounts (income<\/strong>), payout amounts (expense<\/strong>), and the remaining unpaid salary (balance<\/strong>).<\/p>\n\n\n\n

How to accrue salary<\/h2>\n\n\n\n
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  1. To accrue salary, go to Payroll > Settlements<\/strong> and click Generate payroll<\/strong>.<\/li>\n<\/ol>\n\n\n\n
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    1. On the statement creation page, select the start and end dates of the accrual period, the team member who will receive the salary accrual, and add a comment.<\/li>\n\n\n\n
    2. Then click Generate payroll.<\/strong>
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      1. A new window will open showing detailed information for the entire accrual.<\/li>\n\n\n\n
      2. Here, you can also add a bonus <\/strong>(1) and\/or a deduction<\/strong> (2). For more details on accruing bonuses and penalties, see the article<\/a>.<\/strong>
        <\/li>\n<\/ol>\n\n\n\n
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        Also in Payroll > Settlements<\/strong>, you can Process an urgent payment<\/strong> for a team member. This process is described in more detail in this article<\/a>.<\/strong><\/p>\n\n\n\n

          \n
        1. After creating the payroll statement, you can either Save and accrue salary <\/strong> or Save as draft <\/strong>. A draft allows you to create a payroll statement without accruing salary.<\/li>\n<\/ol>\n\n\n\n

          Here you can also View settlements with this team member <\/strong> or Delete the payroll statement <\/strong>.<\/p>\n\n\n\n

          When you open the statement details from the settlements page, you will be able to Export the statement to Excel <\/strong>, Pay salary<\/strong>, View settlements<\/strong>, or Delete the statement <\/strong>.<\/p>\n\n\n\n

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          Differences in the payroll statement<\/h2>\n\n\n\n

          After you click Save and accrue<\/strong> in a payroll statement, some items may appear highlighted with an additional color.<\/p>\n\n\n\n

          Red<\/strong> means there is a discrepancy with an item for which salary was accrued. This happens if an appointment was deleted, rescheduled, a new one was added, services were removed from a visit, the price was changed, or the visit status was changed (for example, the visit was Waiting<\/strong>, and after accrual it was changed to Arrived<\/strong>, or vice versa).<\/p>\n\n\n\n

          Yellow<\/strong> means that after the payroll statement was created, changes were made to the payroll calculation rule. This discrepancy will also appear if a new service was added to a visit.<\/p>\n\n\n\n

          In such cases, you need to click Generate payroll<\/strong> so the payroll statement is updated.<\/p>\n\n\n\n

          \n

          Important<\/strong><\/p>\n\n\n\n

          Only visits with the status Arrived<\/strong> are included in the payroll statement.<\/p>\n\n\n\n

          Discrepancies can appear if Save and accrue<\/strong> was clicked in the statement. If the payroll statement is saved as a draft, discrepancies will not appear after changes are made.<\/p>\n<\/blockquote>\n\n\n\n

          How to pay salary<\/h2>\n\n\n\n
            \n
          1. Click Pay salary<\/strong>. You will be automatically redirected to the new payment creation page in Finance > Financial transactions<\/strong> (for more details on creating payments, see the article<\/a><\/strong>).<\/li>\n<\/ol>\n\n\n\n
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            1. In the new window, set the payment date and time, choose the payment category (the category Payroll<\/strong> is set automatically), select the cash desk the funds will be withdrawn from, and choose the team member receiving the salary.<\/li>\n<\/ol>\n\n\n\n
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              The salary amount is filled automatically depending on where you clicked Pay salary<\/strong>:<\/p>\n\n\n\n

                \n
              • if you clicked it in Payroll > Settlements<\/strong>, the amount from the Balance<\/strong> column will be shown;<\/li>\n\n\n\n
              • if you clicked it on the payroll statement page, the total accrued amount for that statement will be shown.<\/li>\n<\/ul>\n\n\n\n

                If you want to pay a different amount, change it. Add a comment and click Save<\/strong>.<\/p>\n\n\n\n

                The salary payout transaction will appear when you open the settlements page for that team member.<\/p>\n","protected":false},"excerpt":{"rendered":"

                What is it and what is it used for? In Payroll > Settlements, you can see all transactions related to salary accruals and salary payouts to team members. To view these details for a specific team member, select the period and the team member, then click Show. This section displays the dates and purposes of […]<\/p>\n","protected":false},"author":35,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"doc_category":[54],"doc_tag":[2101,1834,1894,1924,1297,1939,1357,1492],"class_list":["post-1272","docs","type-docs","status-publish","hentry","doc_category-calculation-and-accrual","doc_tag-excel-actions-en","doc_tag-finance-en","doc_tag-financial-transactions-en","doc_tag-payroll-en","doc_tag-service-en","doc_tag-settlements-en","doc_tag-team-member-en","doc_tag-visit-en"],"aioseo_notices":[],"aioseo_head":"\n\t\t\n\t\n\t\n\t\n\t\n\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t